If you still want to handle client orders manually, don’t have an electronic register, or you only take cash for transactions, you will need to fill out a receipt book to keep track of purchases. The receipt book has to make at least two copies-one for the client and one copy that stays in the book for your records. You may then sum up your sales at the conclusion of the accounting period.
At the very top of each page of your receipt, jot down the current date. This is the date when the money and the commodity should have been exchanged. On the other hand, some vendors may utilize the receipt as an invoice for the consumer to pay at a later time; in this scenario, you should use the date that the goods was shipped or delivered.
At the top or bottom of the receipt, include the employee’s identification number as well as their name if they were the one who made the transaction. In this manner, if you have questions about the transaction at some point in the future, you will know who to ask about it.
Create a detailed description of each product that is going to be offered, making sure to include the quantity of units as well as the name, style, and size of each individual item. Include each product on a different line of the receipt, and be sure to skip a line so that there is more room for any other data that may be required.
At the end of each row, write the extended price, which is the amount that is being charged to the consumer, whether they are buying retail or wholesale.
Perform the multiplication of the extended price by the entire quantity of the item, and then include the result in the next column.
Compute the order’s subtotal by adding up the prices of each individual item in the order. Put that amount down on the line that’s been provided at the very bottom of the receipt.
After calculating the total tax, go on to the following line and multiply the sum by any relevant sales taxes. Be careful to jot down the proportion of the sales tax and save it somewhere handy for future reference.
Add the sales tax to the subtotal to get the final amount that the client is responsible for paying, and record this amount on the appropriate line. (If you wish to omit the additional line reporting sales tax, you can alternatively simply apply the formula “(1 + sales tax in decimals) x subtotal” each time to obtain the total.)
To arrive at the ultimate final total, add any applicable surcharges as well as any additional products that are not subject to sales tax, such as delivery costs and gratuities.
On each receipt, include information about your firm, such as the company name, a contact name, address, phone number, and website (if appropriate), so that the consumer may stay in touch with you.
You may have a customised stamp created at the supply shop near you or order one online; it should contain all of the details about your company. Put a stamp on each receipt in the space that is often left empty on the pages of the receipt book.
Carbonless receipt books are convenient since they produce two copies of each receipt automatically and do not need a carbon sheet to be placed in the center of each page.